Description Job Purpose: Responsible for overseeing office administrative operations for the assigned Executive, Chief, or Departmental Head. This role provides high-level administrative support, manages information requests, and supervises and trains junior clerical staff to ensure smooth office operations and efficient task management. Key Responsibilities And Duties * Organizes and implements office operations and procedures, including correspondence management, filing systems, and office workflows. * Oversees and coordinates administrative activities, ensuring the smooth functioning of the office environment. * Prioritizes office management tasks, addressing urgent matters promptly and ensuring their efficient handling. * Provides comprehensive administrative support, including scheduling meetings, managing correspondence, handling visitors, and routing calls as necessary. * Manages appointment calendars for the designated team or department leader, resolving scheduling conflicts and ensuring efficient time management. * Prepares reports, presentations, and other documents as required, ensuring accuracy and timely delivery. * Distributes meeting agendas and relevant materials, takes minutes during meetings as requested, and ensures that all necessary follow-up actions are taken. * Ensures timely finalization, approval, and distribution of meeting minutes to relevant stakeholders. * Follows up on action items and resolutions from meetings, ensuring that tasks are completed and issues are addressed. * Contributes to team objectives by providing support for related tasks and projects as needed, ensuring project timelines are met. * Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics as required. * Maintains the office environment by ensuring its proper and safe condition and arranging for necessary repairs and supply orders. * Creates or modifies documents using various applications (e.g., Word, Excel, PowerPoint) and maintains relevant databases to ensure information accuracy and accessibility. * Other duties as assigned within the scope of the job. Requirements Skills And Abilities * Good computer skills and data entry ability in MS Excel, MS Outlook, MS Word, and MS PowerPoint. * Good analytical and problem-solving skills. * Good interpersonal and customer care skills. * Good and accurate records keeping. Experience * Minimum of 3 years in an administrative position, preferably in a healthcare field. Education * Bachelor's degree in Administration or related field. Language * Excellent command of oral and written English and prefer Arabic. Licenses / Certifications * N/A